“ The spirit of Mary is something most delicate and profound, obtained only through sustained meditation and prayer. ” - Jean Claude Colin, Founder Marist Order
Website Data Privacy Notice
(effective 25th May 2018)
This Privacy Notice governs the manner in which Marist Fathers collects, uses, maintains and discloses information collected from users (each, a “User”) of the website (“Site”). This Privacy Notice applies to the Site and our organisation.
Malahide Rd, Coolock Village, Dublin, D05 EY86.
T: 01 850 5022
What information do we collect
The Marist Fathers processes personal data about you in various ways including directly from the individual and sometimes from our parish or our schools.
For example, some information is collected for certain Sacraments, such as the Sacraments of Baptism, Confirmation and/or Marriage. In addition, if you make a donation to a parish, certain information about you will be processed. This enables the parishes and the Archdiocese to meet its requirements under the Charities Act. It also enables parishes to claim tax back on donations where appropriate. To ensure this data is managed properly a Data Processing Agreement has been signed by both the Archbishop and the Parish Priest/Moderator/Administrator of each parish. In this instance the Parish Priest/Moderator/Administrator is the Data Controller and the Archbishop is a data processor as the diocesan offices are providing a service to the parishes.
Depending on the particular circumstances, outlined above, we may collect and hold a range of different information about you. This can include your name, address, telephone number, gender, age, date of birth, email address, mobile phone number, family status, PPS number (where authorised by law), financial information (such as bank details), employment details and work history, information about your current involvement with the parish, information on volunteers, Live Streaming of services, CCTV recordings and photographs. Special category data such as that which reveals your religious beliefs may also be collected and processed. This list is not exhaustive.
Marist Fathers’ involvement in our schools continues at the level of Trustee, members of Board of Management, Principals, Chaplains and teachers. In certain circumstances, we will process data in discharging our duty of care to the students, staff and management at a particular school. This data may relate to governance, financial, discipline, safeguarding and employment matters.
How we use your information
We use personal data originating from the Marist Fathers Office, Parish Office or our Marist Schools for purposes including:
- to administer Marist Fathers affairs;
- to administer parish and archdiocese records;
- for pastoral care purposes;
- in relation to participation in parish activities;
- to provide our community with information about news, events, and activities within the parish or the wider Church community;
- to provide the services of a parish church to the local community;
- to fulfil contractual, canon law or other legal obligations;
- to manage our employees, volunteers and associated personnel;
- to further our charitable aims, for example through fundraising activities;
- to maintain our accounts and records;
- if CCTV is in place we have this for the prevention and detection of crime.
- providing staff and students of our schools with appropriate education and support;
- to monitor academic progress at our schools;
- to care for the health and well-being of staff and students at our schools;
- to coordinate, evaluate, fund and organise educational programmes;
- to comply with our legal obligations as a trustee of our schools;
- to comply with our monitoring and reporting obligations to Government bodies;
- to process appeals, resolve disputes, and defend litigation etc.
- to process applications for board of management positions at our schools;
- to provide appropriate training, direction and support to staff at our schools;
- for the safety, health & wellbeing of priests, employees, volunteers, and associated personnel.
How we protect your information
We adopt appropriate data collection, storage and processing practices and security measures to protect against unauthorized access, alteration, disclosure or destruction of your personal information.
How long do we keep your personal information?
We retain your personal information for as long as necessary with regard to the purposes for which it was collected or lawfully further processed, or for so long as may be necessary in light of our legal obligations. All information retained is in accordance with the Marist Fathers retention policy which is available on request.
For example, Parish Registers & Records will be held indefinitely but the records relating to the register i.e. copies of birth certificates etc. will be disposed of once the entry has been made on the register.
Sharing your personal information
We do not sell or trade personal identification information to others. We may share your data with the Marist Fathers in Paris, the Archdiocese, the Department of Education and Skills, TUSLA, An Garda Síochána, HSE, the Department of Social Protection as well as the Revenue Commissioners where this is a lawful basis to do so.
When dealing with Child Safeguarding matters we may share personal information with our Designated Liaison Person, Deputy Designated Liaison Person, Safeguarding Committee, Marist Fathers Paris & Rome, Tusla, the National Case Management Committee as well as our Legal Advisors & Insurance Company.
The level of sharing and the nature of what is shared depend on various factors. The Government bodies to whom we transfer your personal data will use your personal data for their own purposes (including to verify other information they already hold about you, etc) and they may aggregate it with other information they already hold about you and your family.
You have a number of rights in relation to your personal information. These rights include the right to:
- request information regarding the personal data that we hold about you and the source(s) of that information. You can request a copy of any personal data we hold about you. This service is free of charge.
- request that we rectify without undue delay any inaccuracies in relation to the personal data we hold;
- in some circumstances, request the erasure of your personal data or object to the processing of your data;
- obtain restriction of processing in some circumstances;
- object to any processing in some circumstances;
- in some circumstances, request that your personal data be transferred to you or a new Data Controller if the data is processed automatically (Please note, that we retain only a copy of certain data collected from you. Furthermore we do not avail of systems that make automated decisions based on your data);
- if we are processing any data for which you have given consent, you may withdraw consent to us processing your personal data. This will not affect the processing already carried out with your consent; and
- lodge a complaint with a supervisory authority. In Ireland, this is the Office of the Data Protection Commissioner;
Any enquiries regarding the above rights or if you wish to exercise any of these rights or any other rights provided for in this Statement please contact us below.
Personal Identifiable Information (Website)
We may collect personal identification information from users in a variety of ways in connection with activities, services, features or resources we make available on our Site. We will collect personal identification information from Users only if they voluntarily submit such information to us. Users can always refuse to supply personally identification information, except that it may prevent them from engaging in certain Site related activities.
Non-personal Identifiable Information (Website)
We may collect non-personal identification information about users whenever they interact with our Site. Non-personal identification information may include the browser name, the type of computer and technical information about Users means of connection to our Site, such as the operating system and the Internet service providers utilized and other similar information.
Third party websites
Users may find advertising or other content on our Site that link to the sites and services of our partners, suppliers, advertisers, sponsors, licensors and other third parties. We do not control the content or links that appear on these sites and are not responsible for the practices employed by websites linked to or from our Site. In addition, these sites or services, including their content and links, may be constantly changing. These sites and services may have their own privacy policies. Browsing and interaction on any other website, including websites which have a link to our Site, is subject to that website’s own terms and policies.
- keep track of how you interact with our website;
- target advertising;
- keep track of how you access and download our materials; and
- offer functionality on our website, including social media plug-ins and sharing.
Some pages of our Website include external links to third party websites. We have no control over and are not responsible for these websites or the use of your information by third parties. You should check the privacy notices on any third party websites to ensure that you are satisfied with their privacy practices, prior to sharing any personal information.
How to contact us
For general queries and requests of any kind, please contact:
Malahide Rd, Coolock Village, Dublin, D05 EY86.
T: 01 850 5022